Finance Menu

The Finance Menu has three sub menus:

Invoices (charges),
Payments (income),
Credits (refunds etc)
Ledger(export options )

Invoice List
By clicking on the Invoice List button you will offered to Find a particular set of charges (eg, by name , group, type...). This can then be listed with the option of sorting and/or printing them.

Aged Trial Balance
This shows a list of guests balances ove the previous 28 day period at 7 day intervals.

Run statements
This will automatically print out all statements either for guests with outstanding balances or for activity (i.e time period).

Payments Menu

Click on the Payments tab
.

The Payments List button will provide a list of payments.Payment Tax List will provide a list of the payments with GST amounts.

Banking List
The Banking list will seek out all unbanked payments and list them on separate pages according to payment type.

The Daily Reconciliation provides a summarised list of all your payments entered since the last time you ran the report. See How to run you daily reconciliation

Credits List
Click on the Credits tab.
The Credits List will find and list all Credit Note records

Ledger
If you run an accounts package such as MYOB or MoneyWorks you can export both invoices and payments from MotelMate in the form of a csv (text) file. This can be imported into your Accounting software. In the case of Moneyworks it can export directly from MotelMate ot Moneyworks.